After the year we have already had we must prepare ourselves for another challenge in the form of Brexit and the end of the current transition period between the EU and UK. While there is still much speculation as to whether the two parties can agree a trade deal before the year end, one thing is certain; from 1st January 2021 there will be a requirement for Customs Procedures for any transactions between the UK and Europe, deal or no deal.
All our customers should have received a letter regarding 'Getting Ready for Brexit'- if not the information can be found below and letter can be downloaded at the bottom.
There are various procedures that must be followed, depending on the area concerned and direction of travel of goods, to make sure that freight moves as smoothly as possible. One extra day will be added temporarily to the Ireland, Northern Ireland and European service to allow for extra delays caused by the additional requirements. This will be reviewed when everything settles down.
Export and Import
Customers who import/exports must have an Economic Operator Registration and Identification (EORI). This number is assigned to importers/exporters by HMRC and is used during the customs clearance process. The Government have contacted (via letter/email) all UK VAT registered businesses outlining the requirements for shippers. EORI is linked to a VAT deferment account, more detail can be found via the links below:
www.gov.uk/eori
www.eori.uk/duty-deferment
The shipping process into the EU is Customer driven.
Customers must supply Commercial invoices; shipping terms and all duties/taxes must be advised. Duties and taxes will be invoiced to Customers separately or added to their VAT deferment account depending on the terms of shipment. All customs documentations are chargeable to the customers, at the moment this figure at the moment will be £40 per consignment. Below covers off the requirement for the different distribution destinations:
Northern Ireland
1. NI to GB
a. No change to the current process (as it stands).
2. GB to NI
a. One-off preparation:
i. Customers must get Incoterms agreed between themselves and their consignees.
ii. Customers must sign up to the TSS as soon as possible (Trader Support Service).
iii. Without an invoice (and a DGN for hazardous), the freight will be held at the depot until it is provided. After 3 days, the freight will be returned to customer and charged.
iv. Customers must have a GB EORI number.
v. Customers must also have an XI EORI number, which is for Northern Ireland.
iv. Complete and return the Allen Logistics Direct Representative forms (Hazchem) & DSV (Palletline).
v. Failure to complete the forms will mean goods cannot be shipped.
b. Customer must supply a Commercial Invoice
Republic of Ireland (ROI)
1. One-off preparation
a. Customers must get Incoterms agreed between themselves and their consignees.
b. customers to complete and return the Seabridge Direct Representative forms (Hazchem) & JMC (Palletline).
c. Failure to complete the forms will mean goods cannot be shipped.
2. GB to ROI
a. Customer must supply a Commercial Invoice to the inputting member.
b. Without an invoice (and a DGN for hazardous), the freight will be held at the hub until it is provided. After 3 days, the freight will be returned to customer and charged.
c. If the customer is doing the customs declarations themselves then the customer will need to put the MRN number into the planning notes of the job.
i. Failure to add the MRN will see freight held at the depot.
ii. We ask that you still upload a copy of the invoice to the job in case of any snags or inspections at customs.
3. ROI to GB
a. Exactly the same process as for GB to ROI.
Europe
1. One-off preparation
a. customers to supply us with the Dachser Customs Representation Authorisation form (Hazchem) or DSV & CS Ellis (Palletline) as below:
i. For sending goods to Europe - CRA to be completed by every shipper (customer) who wants to send consignments to Europe.
ii. For importing goods from Europe - CRA to be completed by both the exporter from Europe and the importer in the UK.
b. Failure to complete the forms will mean goods cannot be shipped.
2. GB to Europe
a. DAP (Delivery at Place) terms will be used for all freight for Europe that comes through the networks.
b. Each consignment will need a Commercial Invoice completed and uploaded to the job before it can be sent through the networks.
3. Europe to GB
a. Will be shipped on ExWorks terms (EXW).
b. A copy of the Commercial Invoice must be provided.
Cost
All consignments will be liable for a £40 charge for Customs documentation. As explained above we please ask that all customers fill in the attached Direct Representation Forms to ensure there is no delay in transit times from January 2021. If you have any further questions, please contact our Customer Service team.